Page 82 - Mono Technology Public Company Limited : Annual Report 2014 EN

2. The Company shall manage to support and facilitate both shareholders and institutional investors
with sufficient information, i.e. date, time and venue together with clearly identified map for the

meeting. The meeting venue should be convenient and easily access to the mass transit system.
Regarding the registration, the shareholders and institutional investors shall be allowed to register
for the meeting at least one hour in advance and the registration counters should be separately
arranged for individual shareholders and institutional investors in a sufficient manner. Barcode

Technology shall be applied to facilitate the quick vote counting and exact result process. Besides,
stamp duty shall be provided for proxy form.

3. Prior to commencement of the shareholders meeting, the Chairman shall explain to the meeting
about voting and vote counting criteria and procedures as clearly specified in the Companys
Articles of Association. The Company shall also clearly separate vote for each agenda and ask
for non-stakeholders or representatives of shareholders to witness the counting of vote in order to

protect the shareholders right.

4. The Chairman shall allocate the meeting time sufficiently, and conduct the meeting appropriately
and transparently. During the meeting, the shareholders shall be offered an opportunity to thoroughly
express their opinions and raise their queries prior to voting and deciding resolution. All directors
and executives in charge of core business shall attend the meeting so that the shareholders can

raise any relevant questions to them.

5. The shareholders attending after commencement of the meeting were allowed to vote for agenda
items that are still under consideration and do not reach the resolution.

6. The Company promotes the use of ballot papers on significant agenda(s) such as related party
transaction, acquisition or disposal of corporate assets, etc. Also, such ballot papers shall be
classified for encouraging the shareholders to cast their votes as deemed appropriate. The scores

on ballot papers (which will be collected in the meeting room) and on proxy forms shall be
calculated altogether. Then, total scores shall be finally declared to the meeting.

7. The shareholders resolutions and voting results categorized by each agendas item shall be notified
to the Stock Exchange of Thailand (SET) and disseminated via the Companys website no later
than the next day after the meeting. The minutes of shareholders meeting shall be taken accurately

and completely by including names of participating and non-participating directors, clarification
on the voting process and vote counting criteria, questions and answers raised in the meeting,
and voting results for each agendas item. Such minutes shall be submitted to the Stock Exchange
of Thailand (SET) and the Securities and Exchange Commission (SEC) within 14 days after
the meeting date as well as allowed the shareholders to view it thoroughly via corporate website.

8. Necessary news and detailed information shall be regularly disseminated to the shareholders

via corporate website as well as via communication channel(s) of the Stock Exchange of Thailand
(SET) and the Securities and Exchange Commission (SEC). The Company shall ensure that all
shareholders have equitable rights to access such news and information and shall not perform any
act that limits the shareholders right in whole or in part to receive such news and information or

obstructs the communication between the shareholders.

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