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2. TheCompanyshallmanagetosupportandfacilitatebothshareholdersandinstitutionalinvestorswithsufficient information, i.e. date, time and venue together with clearly identified map for the meeting. The meeting venue should be convenient and easily access to the mass transit system. Regarding the registration, the shareholders and institutional investors shall be allowed to register for the meeting at least one hour in advance and the registration counters should be separately arranged for individual shareholders and institutional investors in a sufficient manner. Barcode Technology shall be applied to facilitate the quick vote counting and exact result process. Besides, stamp duty shall be provided for proxy form.
3. Prior to commencement of the shareholders’ meeting, the Chairman shall explain to the meeting about voting and vote counting criteria and procedures as clearly specified in the Company’s Articles of Association. The Company shall also clearly separate vote for each agenda and ask for non-stakeholders or representatives of shareholders to witness the counting of vote in order to protect the shareholders’ right.
4. TheChairmanshallallocatethemeetingtimesufficiently,andconductthemeetingappropriatelyand transparently. During the meeting, the shareholders shall be offered an opportunity to thoroughly express their opinions and raise their queries prior to voting and deciding resolution. All directors and executives in charge of core business shall attend the meeting so that the shareholders can raise any relevant questions to them.
5. The shareholders attending after commencement of the meeting were allowed to vote for agenda items that are still under consideration and do not reach the resolution.
6. The Company promotes the use of ballot papers on significant agenda(s) such as related party transaction, acquisition or disposal of corporate assets, etc. Also, such ballot papers shall be classified for encouraging the shareholders to cast their votes as deemed appropriate. The scores on ballot papers (which will be collected in the meeting room) and on proxy forms shall be calculated altogether. Then, total scores shall be finally declared to the meeting.
7. The shareholders’ resolutions and voting results categorized by each agenda’s item shall be notified to the Stock Exchange of Thailand (“SET”) and disseminated via the Company’s website no later than the next day after the meeting. The minutes of shareholders’ meeting shall be taken accurately and completely by including names of participating and non-participating directors, clarification on the voting process and vote counting criteria, questions and answers raised in the meeting, and voting results for each agenda’s item. Such minutes shall be submitted to the Stock Exchange of Thailand (“SET”) and the Securities and Exchange Commission (“SEC”) within 14 days after the meeting date as well as allowed the shareholders to view it thoroughly via corporate website.
8. Necessary news and detailed information shall be regularly disseminated to the shareholders via corporate website as well as via communication channel(s) of the Stock Exchange of Thailand (“SET”) and the Securities and Exchange Commission (“SEC”). The Company shall ensure that all shareholders have equitable rights to access such news and information and shall not perform any act that limits the shareholders’ right in whole or in part to receive such news and information or obstructs the communication between the shareholders.
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