Page 90 - Annual Report 2015 - Mono Technology Public Company Limited

4. The Chairman shall allocate the meeting time sufficiently, and conduct the meeting appropriately and transparently. During the meeting, the shareholders shall be offered an opportunity to thoroughly express their opinions and raise their queries prior to voting and deciding resolution. All directors and executives in charge of core business shall attend the meeting so that the shareholders can raise any relevant questions to them.
5. The shareholders attending after commencement of the meeting were allowed to vote for agenda items that are still under consideration and do not reach the resolution.
6. The Company promotes the use of ballot papers on significant agenda(s) such as related party transaction, acquisition or disposal of corporate assets, etc. Also, such ballot papers shall be classified for encouraging the shareholders to cast their votes as deemed appropriate. The scores on ballot papers (which will be collected in the meeting room) and on proxy forms shall be calculated altogether. Then, total scores shall be finally declared to the meeting.
7. The shareholders’ resolutions and voting results categorized by each agenda’s item shall be notified to the Stock Exchange of Thailand (“SET”) and disseminated via the Company’s website no later than the next day after the meeting. The minutes of shareholders’ meeting shall be taken accurately and completely by including names of participating and non-participating directors, clarification on the voting process and vote counting criteria, questions and answers raised in the meeting, and voting results for each agenda’s item. Such minutes shall be submitted to the Stock Exchange of Thailand (“SET”) and the Securities and Exchange Commission (“SEC”) within 14 days after the meeting date as well as allowed the shareholders to view it thoroughly via corporate website.
8. Necessary news and detailed information shall be regularly disseminated to the shareholders via corporate website as well as via communication channel(s) of the Stock Exchange of Thailand (“SET”) and the Securities and Exchange Commission (“SEC”).
Mono Technology Public Company Limited
The Company shall ensure that all shareholders have equitable rights to access such news and information and shall not perform any act that limits the shareholders’ right in whole or in part to receive such news and information or obstructs the communication between the shareholders.
9. Communication channel(s) for direct inquiry about directors’ activities, corporate governance, and auditing issue(s) via emails of independent directors shall be provided for retail shareholders. Furthermore, retail shareholders are able to send their inquiry directly to Company Secretary for asking necessary information.
10. Shareholding structure of subsidiaries and associated companies (if any) shall be disclosed to all shareholders in order to ensure transparent and verifiable structure of corporate operation.
11. Corporateoperationshallbeperformedwithefficiency in order to produce sustainable growth, thus enabling the shareholders to gain appropriate returns.
2. EquitableTreatmentofShareholders
The Company has established guidelines of justified and equitable treatment of shareholders and undertook the following tasks:
1. The shareholders shall be offered an opportunity to propose extra issue(s) as the meeting agenda(s) and question(s) concerning the Company prior to the shareholders’ meeting date. Consequently, this shall be notified in advance via the SET’s website. In addition, explicit criteria for the rights of shareholders to propose agendas for Annual General Meeting of Shareholders shall be notified via corporate website.
2. The shareholders shall be offered an opportunity to nominate any candidate(s) who have complete qualifications as defined in director’s specifications for election as director and give their consent for nomination. Then, the application form including required documents about their educational background and work experiences shall be submitted to the Company prior to the Board meeting. The notification of nomination procedures and criteria shall be disseminated via the SET’s communication
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